Sample Justification Letter

(Date)
Dear (supervisor’s name),

I would like to attend the (select conference: NACHRI Creating Connections Conference or NACHRI Annual Leadership Conference), (insert date) premier events for children’s hospital professional. The conference will enable me to attend a number of education sessions that are directly applicable to my work and will allow me to network with a variety of children’s hospital experts and colleague from across the country. Many of the presentations are tailored to the (your profession) professional and give information on how to (list benefits to your responsibilities). I am seeking sponsorship for the registration fee, travel expenses to the conference, and living expenses during the conference. A detailed cost breakdown is included below.

After reviewing the conference program, I have identified a number of education sessions which will allow me to gain knowledge and understanding about how we can improve our processes. The presentations are facilitated by both children’s hospital colleagues and industry experts who have faced similar challenges. I chose each of these presentations because it is directly related to an issue we are dealing with currently. Getting the information in a conference format will greatly reduce the research time and costs the (your hospital’s name) would normally incur in researching the topics. Incidentally, I have only listed some of the sessions that I will attend. Including them all would make this memo much too long.

(You will need to insert the session descriptions which most apply to your responsibilities.)
[The numbers in brackets below will need to be adjusted to reflect the current pricing. All registration fees are listed on our website. The travel costs vary as well and should be changed to reflect your costs.] 
The full price conference fee is ($xxxx), but can be reduced $125 by registering before the early bird.
(You will need to insert your travel cost numbers in here)

Here is the breakdown of conference costs:
Roundtrip Airfare: ($xxxx)
Transportation: ($xxxx)
Hotel: ($xxxx)
Meals: ($xxxx)
Conference Fee: ($xxxx)
The total costs associated with attending this conference are: ($xxxx).

The opportunity for me to develop better contacts and gain knowledge in specific areas of (your profession) makes my attendance at NACHRI’s conference a wise investment, which will yield rich dividends for (name of your organization).

Sincerely,
(your name here)